Privacy Policy - Hasan Kalyoncu University

Hasan Kalyoncu University Privacy Notice on the Protection and Processing of Personal Data

Hasan Kalyoncu University takes the highest possible level of security measures to ensure that your personal data is collected, stored and shared in accordance with the law and to protect your privacy.

Our aim, in accordance with Article 10 of the Law on the Protection of Personal Data No. 6698 and in the interest of your satisfaction, is to inform you as transparently as possible about how your personal data is obtained, the purposes for which it is processed, the legal grounds for processing, and your rights.

a) Data Controller

Pursuant to the Law on the Protection of Personal Data No. 6698 (“Law No. 6698”), your personal data may be collected and processed within the scope described below by Hasan Kalyoncu University (the “University”) as the data controller.

b) Purposes for Which Personal Data Is Processed

Your personal data that is collected;

for the relevant units to carry out the work necessary for you to benefit from the University’s services,
for the promotion of our University and its activities,
for the relevant persons to benefit from the products and services offered by the University,
for the fulfilment of obligations relating to educational activities and oversight imposed by the Higher Education Law, related secondary legislation and the Council of Higher Education (YÖK),
for the continuation of teaching, scientific research, publication and consultancy activities,
for the establishment of rights arising from educational activities within the scope of higher education legislation and the University’s internal regulations,
for the production and printing of identity cards and the conduct of various academic and administrative procedures,
for listing, reporting, verification, analysis and evaluation,
for the production of statistical and scientific information,
for the analysis of how the website, mobile applications and other communication channels are used and the provision of personalised services,
for the protection and fulfilment of the rights and obligations of students who study in the relevant departments and complete internships in University units or in organisations outside the University

and will be processed for these purposes.

Your data may also be used to protect the safety of life and property of University students, employees and visitors, or to ensure compliance with the rules set out in this article. Data may be transferred to information technology infrastructures and cloud computing systems, and archived in electronic or physical media, subject to the necessary security and legal measures.

If you become a member of one of the University’s student clubs, your personal data may be processed by the associations, foundations and non-governmental organisations with which the club is affiliated, and by the University, in order to keep the records required by law, and may be shared with legally authorised public institutions and private persons where necessary.

Your personal data that is collected;

to improve our services,
to conduct market research,
to contact you through communication channels,
to enable and maintain your enrolment at the University,
to carry out the University’s business and academic processes,
to enable you to benefit from educational activities,

and may be used for these purposes.

In addition;

Within the Scope of Human Resources Processes

recruiting suitable staff for open positions,
fulfilling obligations arising from the Labour Law, the Social Security Law and related legislation,
taking occupational health and safety measures

and may be processed for these purposes.

Within the Scope of Commercial and Legal Processes

Within the scope of contracts made with natural or legal persons who have a business relationship with the University;

fulfilling contractual obligations,
establishing and protecting rights,
carrying out commercial and legal risk analyses,
conducting financial affairs,
ensuring legal compliance processes

and may be processed for these purposes.

Within the Scope of Strategic and Operational Processes

conducting finance operations,
carrying out communication and market research activities,
conducting social responsibility activities,
managing procurement operations,
managing internal University systems and applications,
conducting legal operations

and will be processed for these purposes within the scope of the personal data processing conditions set out in Articles 5 and 6 of Law No. 6698.

c) To Whom and for What Purposes Processed Personal Data May Be Transferred

Your personal data that is collected;

continuing educational activities at the University,
ensuring legal and commercial security,
ensuring the physical security of University facilities,
carrying out legal compliance processes,
performing financial and fiscal affairs,
implementing commercial and business strategies

for these purposes;

business partners,
the Council of Higher Education,
the Social Security Institution (SGK),
ministries,
judicial authorities,
legally authorised public institutions,
organisations from which consultancy services are obtained,
contracted organisations,
payment system providers

within the scope of Articles 8 and 9 of Law No. 6698.

ç) Method and Legal Basis of Personal Data Collection

Your personal data;

written or digital applications made to websites,
social media,
the call centre,
printed forms,
criminal record checks,
SGK records,
PTT (the postal service),
browsing activity on the website,
the University’s communication channels

and is stored for the legally required period.

Personal data collected by these methods may be processed and transferred for the purposes set out in items (b) and (c) of this notice, within the scope of the personal data processing conditions set out in Articles 5 and 6 of Law No. 6698.

d) Rights of the Data Subject Under Article 11 of Law No. 6698

As a data subject, you have the following rights:

to learn whether your personal data is being processed,
to request information if your personal data has been processed,
to learn the purpose of processing your personal data,
to learn whether the data is used in line with its purpose,
to know the third parties to whom personal data is transferred, domestically or abroad,
to request correction of personal data that is incomplete or inaccurately processed,
to request the deletion or destruction of personal data,
to request that corrections or deletions made be notified to third parties,
to object to adverse outcomes arising from analyses carried out by automated systems,
to request compensation for damages in the event of loss arising from unlawful processing of data.

In accordance with Article 13 of Law No. 6698, you may submit your requests to our University in writing or by other methods determined by the Personal Data Protection Board.

Your application must be accompanied by:

documents verifying your identity,
a statement clearly specifying the right being requested

Both items are required.

You may submit your applications;

Address:
Hasan Kalyoncu University
Havaalanı Yolu Üzeri 8. Km
27410 Şahinbey / Gaziantep

by delivering them in person to the address above, sending them through a notary, or sending them to the following KEP (registered electronic mail) address using a secure electronic signature:

KEP Address:
hasankolyoncu.unv@hs01.kep.tr

Data Subject Application Form

You can access the application form on the University website.