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Applications for Lateral Transfer and Special Student Status for Students Studying at Higher Education Institutions in Ukraine Due to the Ukraine-Russia War
Regarding Lateral Transfer and Special Student Applications
(Pursuant to the Letter of the Council of Higher Education dated 01.04.2022, No. E-75850160-301.06.01-24611)
Due to the Ukraine-Russia war, the Council of Higher Education General Assembly evaluated, at its meeting dated 28.03.2022, the continuation of the education of Republic of Türkiye citizen students and foreign national students studying at higher education institutions in Ukraine, through lateral transfer or as special students, at higher education institutions in our country. These students have been granted the right to transfer laterally to higher education institutions in our country and to continue their education as special students, and student admissions will be made through lateral transfer.
For the conditions announced by the Council of Higher Education, click here.
For the short questions and answers announced by the Council of Higher Education, click here.
DOCUMENTS REQUIRED FOR APPLICATION
(For Lateral Transfer and Special Students)
- Student Certificate
- Certified transcript of records
- Document certifying that you have not received a disciplinary penalty
- Detailed result document for the year of the ÖSYM exam
- ÖSYM Exam Result Document and/or International Exam Result Document
- Certificate of success from the preparatory class and/or equivalent foreign language exams
- High School Graduation Certificate (e-Devlet)
- Report from health institutions authorised by the General Directorate of Civil Aviation stating that your health condition is suitable for flying (only for the Civil Aviation Cabin Services department)
- Passport (notarised)
- Entry-Exit Document
- Approval document for special student status from the university where the student is enrolled (for special student applications)
Note: Special Student applications will be made in person, and the application form and the requested documents must be submitted to the Student Affairs Office within the specified date range.
! Candidates who do not apply to the relevant programmes on the announced dates, for whatever reason, will be deemed to have waived these rights.
Click here for the special student application form.
GENERAL PRINCIPLES AND IMPLEMENTATION RULES
- LATERAL TRANSFER
1) They must have taken the ÖSYS/YKS in their year of enrolment, and
a- For programmes requiring a success ranking in the ÖSYS/YKS, they must meet the ranking requirement;
b- For fields in which no success ranking is required in the ÖSYS/YKS, they must have the lowest base score of equivalent diploma programmes in Türkiye for the relevant year;
c- Those who obtained an associate degree from higher education institutions in our country and enrolled in undergraduate programmes of higher education institutions abroad by having it credited must also meet the above requirements;
they are required to satisfy these conditions.
2) Students who came to our country from Ukraine, including those who applied to a programme in Ukraine and studied in the preparatory class required for that programme, may also apply for lateral transfer to associate degree programmes, provided that they meet the YGS/TYT scores of the year in which they enrolled in the relevant higher education programme and the base score of the vocational school programme for that year.
3) Turkish and foreign students who enrolled in a diploma programme in Ukraine with the result of an international exam (SAT1, ACT, Abitur, French Baccalaureate, GCE A Level Certificate, International Baccalaureate (IB), Austrian Matura Diploma (Matura Reifezeugnis), Italian Maturita Diploma (Diploma di Maturita)) must meet the minimum international exam score requirement accepted in the relevant year by the university to which they apply for the programme they will transfer to in Türkiye.
4) Students of universities that meet the ranking requirement sought in the lists of ranking organisations cited in the ÖSYS/YKS guide for the year of enrolment in the programme in Ukraine may also apply for lateral transfer. For fields other than diploma programmes requiring a success ranking, being in the top one thousand in the lists of ranking organisations cited in the ÖSYS/YKS guide will be required.
5) The quota of each diploma programme in our country to be used for students’ lateral transfer applications will be determined separately by our higher education institutions. The quotas to be determined cannot exceed 40 in total for a diploma programme, regardless of class year, for students who completed their secondary education in our country, and 20 for students who completed all of their secondary education abroad and for foreign national students.
6) In evaluating students’ lateral transfer applications, the score superiority in the national and international exams taken as a basis at the time of their enrolment will be taken into account.
7) Higher education institutions will evaluate, on a programme basis and through adaptation commissions, the courses and credits that students who have gained the right to be placed through lateral transfer took at higher education institutions in Ukraine, and will place them in the relevant class years. In diploma programmes related to the exercise of a profession (medicine, dentistry, pharmacy, veterinary medicine, nursing and other health programmes with clinical practice, engineering, architecture, teaching and law), the theoretical/practical course outcomes and competencies of the class years and sub-class years to which the student will be adapted will be determined separately by higher education institutions through measurement and assessment, and the student will be placed in the appropriate class years through student adaptation commissions.
8) If there is no equivalent in our country of the diploma programme the students studied in Ukraine, the course outcomes and contents of the relevant programme will be evaluated within the framework of the university’s current legislation, and, in line with the students’ requests, they may be placed in the closest diploma programme through adaptation commissions.
9) Students who enrolled in a recognised higher education institution in Ukraine in or before the fall semester of the 2021-2022 academic year and who meet the above conditions must apply to the relevant higher education institutions, together with the documents required for lateral transfer, by the end of working hours on Friday, 11-15 April 2022.
Higher education institutions will evaluate the lateral transfer applications and announce the results on their websites by the end of working hours on 20.04.2022, together with reserve candidates amounting to half of the announced quota. The enrolment of principal candidates will be completed by the end of working hours on 21-22 April 2022. If any quota remains vacant, the reserve candidate list will be announced on the websites of higher education institutions on 23 April 2022, and reserve candidate enrolments will be completed by the end of working hours on Monday, 25 April 2022. Candidates who do not enrol in the relevant programmes on the announced dates, for whatever reason, will be deemed to have waived these rights.
10) Foundation higher education institutions may charge students who transfer laterally to them the tuition fee they have determined for the 2021-2022 academic year.
11) State higher education institutions will charge students who transfer laterally to them the tuition contributions/fees in accordance with the Presidential Decision “On the Determination of the Contributions and Tuition Fees to be Collected from Students as Student Contribution to Current Service Costs at Higher Education Institutions in the 2021-2022 Academic Year”.
12) In order to prevent possible abuse, higher education institutions are obliged to obtain as soon as possible, and to keep ready for audit processes, the documents proving a person’s student status (student certificate, transcript, passport, entry-exit records obtained from the police, etc.) that students should present in their lateral transfer applications but could not present due to extraordinary circumstances.
- II) SPECIAL STUDENT STATUS
1- All higher education institutions, whether state or foundation, will provide the necessary facilitation on the following matters that may be required for special student status:
- a) Requiring the minimum placement score of the diploma programme for which special student status is requested,
- b) The general academic grade point average required for special student status,
- c) The minimum number of semesters/years the student must have spent in the diploma programme in which they are enrolled,
ç) Approval of the university in which the student is enrolled for special student status,
- d) Academic calendar.
2- Students studying with special student status are subject to the legislative provisions of the relevant higher education institution on class attendance, exams, assessment of success and discipline. The rigour concerning quality-related matters such as the outcomes of the courses to be taken and measurement and assessment will be maintained in the same way for special students.
3- Students enrolled in a diploma programme, including the preparatory class, may benefit from special student status.
4- The total credits of the courses a special student can take in a semester cannot exceed the maximum credit limit that can be taken in a semester as determined in the regulations and directives of their university.
5- A special student is obliged to pay the fee determined by the competent boards within the framework of the associate degree, undergraduate and graduate education and examination regulations of higher education institutions. Foundation higher education institutions cannot demand from special students more than the fee per semester paid by Turkish citizen students enrolled in the diploma programme for which special student status is requested.
6- Special student status, regardless of its duration, does not give the right to claim a diploma/title/status from the university where the special student opportunity is used.
7- In order to prevent possible abuse, higher education institutions are obliged to obtain as soon as possible, and to keep ready for audit processes, the documents proving a person’s student status (student certificate, transcript, passport, entry-exit records obtained from the police, etc.) that students should present in order to benefit from special student status but could not present due to extraordinary circumstances.
8- The number of Turkish citizen students benefiting from special student status at a higher education institution cannot exceed 40 in total for each diploma programme, regardless of class year.
9- Our higher education institutions are authorised to make evaluations within the framework of the provisions of their own legislation regarding foreign national students who wish to continue their studies in our country due to the situation experienced while studying in Ukraine.
10- At the end of the semester, students studying with special student status are given an approved document showing their achievements, such as the ECTS credits and exam results for the theoretical/practical courses they took.
11- Students who enrolled in a recognised higher education institution in Ukraine in or before the fall semester of the 2021-2022 academic year and who do not meet the lateral transfer conditions must apply to the relevant higher education institutions with the documents required for special student status by the end of working hours on Friday, 11-15 April 2022; students who applied for lateral transfer but could not benefit from it must apply by the end of working hours on Friday, 26-29 April 2022.
For the list of higher education institutions in Ukraine recognised by the Council of Higher Education, click here.
EVALUATION OF APPLICATIONS
- Applications will be evaluated by the board of the relevant units.
- Accepted applications will be announced at www.hku.edu.tr.
- Candidates whose applications are accepted will be listed in 2 separate lists as principal and reserve candidates.
Note: If the originals of the documents declared in the application are not verified and
incomplete documents are submitted, the enrolment process will not be carried out.
QUOTAS: click here.
SCORES:
ÖSYM Scores : click here.
DGS Scores : click here.
FEES : click here.
DOCUMENTS REQUIRED FOR FINAL REGISTRATION
- Student Certificate
- Certified transcript of records
- Certified (wet-signed/stamped) course contents with Turkish translation, notarised (only the courses you passed)
- Document certifying that you have not received a disciplinary penalty
- Detailed result document for the year of the ÖSYM exam
- ÖSYM Exam Result Document and/or International Exam Result Document
- Certificate of success from the preparatory class and/or equivalent foreign language exams
- High School Graduation Certificate (e-Devlet)
- Report from health institutions authorised by the General Directorate of Civil Aviation stating that your health condition is suitable for flying
- Passport (notarised)
- Entry-Exit Document
- Tuition fee receipt
- Residence Certificate (e-Devlet)
- Copy of Identity Card
- 6 Photographs
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For the Student Information System Lateral Transfer Application Guide Click here.
Note: The Online Application Form must be completed between 11 and 15 April.
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